Night Owl 6/Night Owl's Shareware - PDSI-006 - Night Owl Corp (1990).iso/008a/phone2s.zip/PHONE2S.DOC

Text File | 1991-09-01 | 14KB | 321 lines

ONLINE PHONE SYSTEM MANAGER-SINGLE USER/LAPTOP        VERSION 2.0S

         SHAREWARE RELEASE VERSION

Copyright 1989,1990,1991  Online Resources  P.O. Box 1034 Concord, CA 94522
                  All Rights Reserved

REGISTRATION OF THE PRODUCT ENTITLES YOU TO THE LATEST REGISTERED VERSION
OF THE PRODUCT, AS WELL AS OTHER VALUABLE BENIFITS!  DO NOT USE FOR MORE
THAN 30 DAYS WITHOUT REGISTRATION.  THIS IS AN EVALUATION COPY ONLY.

General information:

This program is designed to manage information, including corporate phone
directory information, client/contacts, easily transport reference
information, track appointments and more.  It is also designed to work with
the files of our LAN version of the product.  The LAN version includes a
message management system, and was written to work on LAN/multi-user systems.

This was designed for single-PC users, such as people that do some work from
home, field offices, laptop computer users, etc.

Features of the program include:

* Online look-up of people by name, phone number, location, employment status,
  department, special treatment of calls, alternate phone number etc.

* Generates reports based on various criteria, including phone directories
  with the option of being sent to printer, screen, or disk file for
  later processing.

* Pop-up color menus, scrolled look-up displays, and context-sensitive help.

* Built-in password security, using differently encrypted user files from
  LAN version for security.   Data files are also encrypted.

* Personal contact directory to keep track of clients, friends, etc.

* Online calendar/appointment manager with auto-purge mode.

* Can use directory and reference information files from LAN/Multi-user
  version, and visa-versa.

* Online look-up of misc. phone numbers, such as general voice or FAX
  numbers for various departments, other commonly called companies, etc.

* Copying (cloning) of records, to help build the database faster.
  You can make a single model record, and make many copies, and
  change what you want.

* Multiple add mode, so that you can make repeated adds without having
  to keep depressing the INS key.

* Online reference information library gives people a place for common
  reference information.

* Single key database add confirmations.

* Mouse/pointing device awareness/support.

* New embedded overlay design uses less main memory, so that "path" statement
  can be used for multiple databases, kept in separate subdirectories.

This program lets people take many of the benefits of the LAN version
"on the road", or while they work from home.

Sales organizations can use the reference information database to distribute
sales bulletins, price lists, etc. They can also give their people a tool to
track client info, and appointments.

Service organizations can use the reference information database to distribute
service information, parts lists, etc.  They can use the contact information
to track service clients, and site information.  The appointment calendar can
help keep track of service calls, follow-ups, etc.

Managers and executives can use the reference information to receive memos,
briefing information, policies and procedures, employee information, and
much more.

The databases can be distributed within particular departments, and can be
totally different from another departments, if you choose.

The latest versions of files can be distributed on floppy disk, or downloaded
from a mainframe or corporate bulletin board.  The uses of this tool,
especially putting both the stand-alone version AND the LAN version to work for
your organization, can make a major improvement in productivity, as well as
communication.  Its working smarter, not harder!

We are also constantly improving the product, and many of our changes come
from suggestions from our clients.

We recommend that you use it in your organization for a month, and see if you
don't see an improvement in communication and overall productivity.  This can
really make a difference in keeping people in-touch.

The program uses "pop-up windows", and a person can become proficient
in its use in a matter of minutes.  It is very "intuitive", and with a
little "play", most features become readily apparent.

You must insure that the "CONFIG.SYS" file in the root directory contains
a statement allowing AT LEAST 40 files to be opened, as follows:

FILES=40

Certain systems will need to increase this number.

It is recommended that a hard drive be used, and all files should be placed
in the same directory.


No special installation is required. Just copy the files to the subdirectory
that you want it to create files in.  To execute, type:

   PHONE2S.EXE

The registered version includes a security administration program to let
you freely assign user ID's, passwords and security levels (to control access
to certain features), as well as review the security log (LOG.DAT), but the
shareware version has a fixed user ID, but gives you the option to change the
password whenever you log on.  The default user ID has the highest security
level, so all features of the program are fully functional.

The default user ID is:  ONLINE

The default password is: DEFAULT  (can be changed by depressing F2 on logon,
                                   AFTER entering the correct password.)

The specific information on the various security levels, and what they let
you do or restrict are included in the registered version.

The phone manager program has context-sensitive help, in that practically
anywhere you are in that program help is just a keystroke away (F1).

The opening menu has the following options:

Operator scan:     Lets you browse thru the directory database by persons last
         name, and you van view and modify the phone list database,
         using scrolled windows.  Lets you access the Misc numbers
                 database,  and Online Reference Library.

Management menu: Lets you browse thru database by Last name, location,
         department, employment status (active former, etc),
         phone number, etc, using scrolled windows, and
         add/delete/modify the database entries.  Also you can
         access the menu of reports, that can be sent to your
         screen, a printer (LPT1-LPT4), or a disk file for later
         word processing.  Lets you access the Misc numbers
         database, and the Online Reference Library.

Calendar:        Lets you pull up a full screen calendar, and step thru,
                 the months, select particular dates, and enter appointment
                 information (24 hours in 1/2 hour increments), pull up notes
                 for the day and lets you print them. The full screen calendar
                 automatically displays the number of appointment entries, and
                 the system automatically deletes appointment information
                 after 31 days.

Contact Info:    Lets you keep track of contact information.  Lets you store
                 information about clients and friends, including company,
                 address, phone, alternate phone, E-mail info, comments,
                 free-form memo info, and more.  Also generates reports.


We suggest that you try out all the features, and put this productivity tool
to work in your operation as soon as possible.

We also have put in an automatic screen saver, so the screen will blank out
after 10 minutes.  Just depress a space to un-blank it.     You can change it
to a different value, or eliminate the feature entirely, as follows:

PHONE2S V=0 disables the feature
PHONE2S V=5 blanks the screen after 5 minutes
PHONE2S V=X blanks the screen after X number of minutes

To disable the Beep on error feature, just start the program as follows:

PHONE2S /B=NO

To use the program with an enhanced keyboard, with some "compatibles" you
may need to start the program as follows:

PHONE2S /E

If your computer has problems with this program automatically setting keyboard
locking, (some programs and "compatibles don't like it) start the program as
follows:

PHONE2S /L

Many monitors will work better with the "fast video" option.  Some CGA monitors
will produce "snow" on the screen when this is used, so you may want to try it
and see if it improves performance. To do so, start the program as follows:

PHONE2S /F

You can also combine options.  For example, if you want to disable "beep on
error", and use the "fast video" option, start the program as follows:

PHONE2S /B=N /F

There is nothing special you have to do to run it under Desqview, other than
make the "MEMORY SIZE" on screen one 384K and the "MAXIMUM PROGRAM MEMORY
SIZE" on the second screen of program options window 640K (even though you
don't have it, and the program won't use it.)

Also note that under Desqview, screen saver and beep on errors are
automatically disabled. to allow them to run in background.

The program is compatible with any IBM PC, XT, AT, PS/2 or 100%
compatible, operating on DOS version 2.0 or higher (3.1 recommended
for networks), and having 512K, a monochrome or color monitor,
and virtually any 80 column printer (if you want printed reports.)

IBM is a registered trademark of the International Business Machines Co.
DESQVIEW is a registered trademark of Quarterdeck Office Systems.

This program may be freely distributed, in its unmodified format, as
long as no charge is made, except for a token "disk copying" charge,
not to exceed $10.00.

This program is distributed using the "Shareware" concept.  This allows
potential users to try a product before buying it.

If you like the program, and want to continue to use it after a 30 day
evaluation period, please fill out the registration form, enclose a check
or money order the appropriate amount, and mail it to the address indicated.
You will receive the latest registered version of the program and be notified
of new releases, and receive our newsletter.

By supporting the shareware concept of marketing, it helps continue to
make quality software available to you at reasonable prices, without the
high overhead normally involved in marketing software.

Online Resources is constantly looking for ways to improve our products,
and better serve the needs of our customers.  We are committed to providing
powerful, high-quality business software, at affordable prices.

LIMITED LICENSE GRANTED

Unlike conventional software marketing channels, we provide you with a
fully functional program, to let you decide if it suits your needs.
If you continue to use the software after a reasonable evaluation period,
in our case, 30 days, you must to register the program to continue to use
it legally.  You receive the very latest version without the "unlicensed
evaluation copy" message, as well as the administration program and a
certificate proving that you are a licensed user of the product.

The cost of registration of a single copy of the standalone version
of the Online Phone Manager package is $49.00.

If you plan to use copies of the registered version on many PC's throughout
your company, we now offer a one-time site license for the current version
of the program.  The fee is only $500, and lets you distribute the latest
registered version to as many PC's within your particular company as you wish.
We provide one copy of the program with your company name on the opening
screen, and a laser-printed copy of the documentation suitable for
reproduction.

-------------------------------------------------------------------------------
             Registration Form
            Online Phone System Manager  Ver 2.0

Name:______________________  Company:_______________________

Address:____________________________________________________

City:__________________     State:________________     Zip code:__________

Phone:________________________

Number of copies registering ______  at $69.00 per copy

Site licensing-unlimited distribution within one company ______ at

$500.00.

Amount enclosed: $___________

Format:     3 1/2"________     5 1/4"________

Where did you obtain your copy of the program? ____________________________

___________________________________________________________________________

Mail to: Online Resources
     P.O. Box 1034
     Concord, CA 94522

Comments:__________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Suggestion for enhancements:_______________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________


This program is provided "AS IS" without warranty of any kind, either expressed
or implied, including, but not limited to the implied warranties of
merchantability and fitness for a particular purpose.  The entire risk as to
the quality and performance of the program is with you. In no event will
Online Resources be liable for any damages, including any lost profits, lost
savings, or other incidental or consequential damages arising out of the use
or inability to use this program.
-------------------------------------------------------------------------------